Money Receipt Management

• Controlled Receipt Books: Create numbered books with a starting number, page count, automatic ending number, and unique reference.
• Approval Workflow: Accounting Managers can approve, cancel, or safely return untouched books to Draft.
• Automatic Page Generation: Approval creates the complete sequence of physical receipt pages for the configured number range.
• Invoice Payment Integration: Select an approved receipt book and unused page while registering an inbound customer payment.
• Payment-Backed Receipts: Receipts are validated against posted customer invoices and eligible reconciled inbound payments.
• Complete Audit Trail: Track who issued or cancelled each receipt, when it happened, the cancellation reason, and the print count.
• Receipt Tracking: Search, filter, and group receipt pages by book, company, customer, state, month, journal, or issuer.
• PDF Reports: Print individual money receipts and a complete receipt-book register directly from Odoo.
• Multi-Company Security: Company rules and accounting access groups keep receipt records within authorized companies.

Follow the complete workflow below to configure a receipt book, register an invoice payment, and review the issued receipt.

1. Open Invoicing

Open the Invoicing application to begin the money receipt workflow.

2. Open Money Receipts

Use the Money Receipts menu to manage physical receipt books.

3. Create a Receipt Book

Create a new receipt book to define its physical receipt-number range.

4. Enter Book Details

Provide the book name, company, date, starting number, page count, and notes.

5. Approve the Book

After saving, approve the book to generate its numbered receipt pages.

6. Review Available Pages

Newly generated pages remain in Draft until they are assigned to customer payments.

7. Create a Customer Invoice

Go to customer invoices and create a new invoice for the required transaction.

8. Complete Invoice Details

Enter the customer, invoice lines, and other required accounting information.

9. Confirm the Invoice

Confirm the invoice so it becomes posted and eligible for payment.

10. Register Payment

Use the payment action on the posted invoice to open the standard payment wizard.

11. Select Book and Page

Choose an approved receipt book and an available receipt page before creating the payment.

12. View the Money Receipt

Use the Money Receipts smart button to access the receipt linked to the transaction.

13. Print the Receipt

Generate a professional PDF showing the receipt, invoice, payment, and amount information.

14. Review Receipt Details

Review the customer, payment, invoice, receipt amount, and audit information in one form.

15. Page Marked as Used

The assigned physical page is automatically marked as Used for accurate book tracking.