Gratuity Disbursement Management

Calculate, approve, and settle employee gratuity with transparent policy rules, contract history analysis, and seamless accounting integration.

Configurable Gratuity Policies

• Policy master with Draft, Running, and Cancelled lifecycle
• Service year bands with configurable Basic Salary multiples
• Enforced single active policy rule to eliminate ambiguity
• Running policy data protection preventing accidental modification
• Strict database integrity constraints on year ranges and multiples
• Full chatter audit trail on policy status changes and revisions

Automatic Calculation Engine

• Automated service tenure derived from employee contract history
• Labor-law aligned rounded-up year calculation (>6 months rule)
• Dynamic matching of tenure against active policy year bands
• Transparent breakdown: tenure, current basic, and basic multiple
• Distinction between calculated eligible amount and final payment
• Automatic calculation summary posted directly to record chatter

Approval Workflow & Accounting

• Controlled lifecycle: Draft → Applied → Approved → Paid
• Designated forward-to approver routing with authority validation
• One-click vendor bill generation against configured expense account
• Direct bi-directional linking between request and accounting bill
• Guards against duplicate disbursement requests and double billing
• Role-based access separating Policy and Disbursement Managers

Configurable gratuity policy master with tenure-banded salary multipliers

Automated employee service length calculation from contract history

Structured approval workflow with designated approver routing

Direct integration with Odoo Accounting generating linked vendor bills

Dedicated gratuity expense account configuration in system settings

Automatic chatter logging of calculation details and approval actions

Role-based access control with separate Policy and Disbursement Manager roles

Multi-company isolation and multi-currency support tied to company settings

Dependencies

Screenshots

Configurable Gratuity Policies & Service Bands

Gratuity Settlement Request & Calculation Breakdown

Dedicated Gratuity Expense Account Mapping

Role-Based Access Control & Permissions