Post Dated Cheque Management

Everything is driven from a normal customer or vendor payment and configured under Accounting › Configuration — one tick box on the journal, one holding account, and five settings.

Capture the cheque

• Flag any journal as a post dated cheque journal.
• Give that journal its own PDC holding account.
• Cheque number, cheque date and drawee bank on every payment.
• Cheques never inflate the bank balance before they clear.
• Works for customer cheques and vendor cheques alike.

Clear, bounce, redeposit

• Clear a cheque into the bank account you actually deposited it in.
• Clear on the date the bank honoured it, not the date you noticed.
• Bounce puts the balance straight back onto the partner.
• Return reason and bank return advice kept on the record.
• Redeposit a bounced cheque, and bounce it again if it fails twice.
• Full history on the cheque, each step linked to the entry it posted.

Recover the bank charge

• Return fee booked as Dr Bank Charges / Cr Bank when it is incurred.
• Bill the fee back with a bank recovery invoice.
• Invoice hard-capped at the fee you actually paid.
• Waive part of the fee and the invoice drops accordingly.
• Waive all of it and no invoice is raised at all.
• Recovery taxes and sales journal chosen in settings.

Screenshots

Every cheque, at a glance

Driven from the payment itself

Bouncing asks for the paperwork

The whole history stays on the cheque

Recover the bank fee — at cost

Real journal entries, not a side ledger

Set up a PDC journal

Five settings, once